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A warning is not typically required upon an employer reporting an employee to a federal, state or local agency based on a complaint, or to the local police or sheriff. A warning is not ordinarily required when an employee is disciplined or suspended due to a complaint or investigation. A complaint or investigation, however, will also require an employee to receive and act upon a written warning. Use this form when: It must be taken in writing, preferably by mail, and must contain certain information about the behavior and the circumstances, or a complaint or investigation. It must include a warning and an explanation of why the employer believes that a warning is necessary. A letter from the employer stating that a warning is needed can be issued by the director of Human Resources or the commanding officer. An employee can also receive a written warning from the director of Human Resources or the commanding officer. The employer should send copies of the warning and explanation to the employee in writing. An employee can contact the Director of Human Resources or the commanding officer to request a written warning. Employee Responsibilities Notation: Employee shall not engage in prohibited behavior. Use this form for all employee performance issues. This is used to inform the employee that he/she is obligated to follow appropriate procedures and not engage in prohibited behavior, and will be evaluated on this. For example, this form may be used when a manager or supervisor suspects that an employee is engaging in workplace misconduct or harassment of some kind, and then they inform the employee what to do. Example of unacceptable behavior: an employee who has harassed another employee for more than one year. The employee engaged in harassing behavior for the first time while working for this same employer. Response to Warning: An employee who receives a written warning must immediately inform the employee in writing, and explain the reasons for not acting according to the warning. The employee may request a second opportunity to engage in inappropriate behavior in a situation where the employee has failed to follow the first notice. For example: A third employee was suspended for one week for writing bad checks. Because he was late on his payroll, it was discovered that he had been under the influence. The employee received a written warning stating that he was required not to harass his co-worker (the suspended employee) or make verbal or written threats. Employee Responsibilities Use this form for all employee performance issues.

Who needs an Employee Warning Notice?

This form can be completed and directed by any employer when it is necessary to warn an employee that their performance is unacceptable.

What is the Employee Warning Notice for?

This Notice should be reviewed with the employee. The copy of the report should be given to the employee and the original should be retained in the employee’s file for future reference.

This form can notify the employee about unsatisfactory performance in the following areas: punctuality, job knowledge, production, safety, completeness, attendance, job skills, accuracy, cooperation, attitude, leadership, obedience, conduct.

By means of this form, the employee can be put on probation for specific amount of days.

Also, all the explanations and details concerning the notice and the performance can be given on this form as well.

Is the Employee Warning Notice accompanied by other forms?

There is no need to accompany this Employee Warning Notice by any other documents. It can be served to the employee as it is.

How do I fill out the Employee Warning Notice?

The following information should be provided in order to complete the form:

• Name, department, job title of the employee;

• Indication of the noticed area of performance;

• Explanation and further details;

• Follow-up actions that needed;

• Acknowledgement of the receipt (should be filled by the employee);

Once completed, this form must be signed by the employee. Company name, title, and the name of the person who completed the form should be indicated as well.

Where do I send the Employee Warning Notice?

The original of this document must be attached to the employee?personnel file. A copy should be directed to the employee.

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